Hosting Electronically Stored Information (ESI)

ESI hosting is an essential step in the electronic discovery (eDiscovery) process. The legal industry lacks an understanding of why ESI processing is needed during eDiscovery. Using ESI requires a significant level of security. An attorney or counsel that scrutinizes evidence or its collection process can face penalties. Hence, ESI hosting is used to sequester the data in a protected environment. 

What is ESI Processing?

ESI stands for Electronically Stored information, which is an integral part of most legal cases. It refers to digital records, documents, web reports, spreadsheets, presentations, database records, social media posts and all other forms of digital information.

ESI hosting is a part of eDiscovery workflow, where the information is ingested into a software program to extract textual content and metadata in a standard format. This procedure authenticates the ESI and ensures that data goes through a defensible process. Reviewing ESI in its original form without processing it can cause data spoilation or corruption and other electronic discovery challenges.

What Do ESI Hosting Companies Do?

ESI hosting service providers help corporations and law firms find, listen and learn from data in situations of complex data extensive litigation and investigations. They help select hosting platforms and perform document reviews. ESI hosting companies give workflow recommendations to clients, provide cost reduction and risk mitigation strategies and give culling solutions that lead to analytical solutions. ESI hosting service providers help their clients take control of the data and use it to their advantage in litigation.

Electronically Stored Information is the prime object in eDiscovery. All activities that are a part of eDiscovery such as the preservation, collection, indexing, searching, reviewing, and production require ESI. Without ESI, there is no eDiscovery. Instead, only physical objects and hardcopy documents are involved. Almost every legal matter arising today involves the use of ESI.

Courts, opposing parties, and governmental authorities look at Electronically Stored Information and how it is handled during the eDiscovery process. Any mishap on your part can lead your company to pay a hefty penalty and even lose the litigation.

Many legal teams take shortcuts to expedite the eDiscovery process, but this increases the risk substantially. To minimize this risk, all ESI, regardless of the volume of data, should be sent through a secure, defensible, and repeatable process so that any electronic discovery negligence does not trump the actual cause of the litigation.

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